New floor, old desks, a copier nobody dares to lift. An annual contract with a moving crew is overkill when it’s just one afternoon. In this article you’ll read how, as a facility manager or planner, you can quickly set up a job like this — without weeks of lead time and without an extra leased van all year round.
Why ad hoc is often smarter
Not every relocation is a mega project. Sometimes it’s: eight desks, two cabinets, old location empty before 16:00. Fixed transport is too much then. Arranging it via VanX simply means: create a ride, choose the vehicle type, lock in the time slot. The driver sees it in the app. Less calling, fewer “we’re standing at a locked door”.
What you fix in advance
- Addresses (old and new, or one location plus lift)
- Time slot that fits your opening hours
- Van or furniture lift — or both, in two rides
- Contact person on site, plus access (key, intercom, loading dock)
How does it work?
Enter the ride, see the price, pay or have invoicing run through your process as agreed. An available driver picks up the ride. You follow the status. No negotiating about “just one extra stop” that suddenly gets charged: what you book is what you get.
When do you use this?
- Internal relocation between floors or buildings
- Shop renovation: furniture out, back in later
- Seasonal peaks: an extra ride, no extra FTE
- Urgent: something needs to go from A to B today, not next week
Tips for planners
- Put the contact person in the ride, not just in an internal email.
- Mention parking and delivery windows. Cities are strict; drivers prefer to know in advance too.
- Split a job that’s too big into two rides instead of one overloaded van.
- Feel free to repeat the same ride next week. No volume commitment.
Conclusion
Transport as a service, not a fixed cost. With VanX you book when you need it: clear price, driver with van or lift, done by the end of the afternoon. No contract for three rides a year.
